Generate filenames and build an index
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Your evidence index
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| Filename | Date | Category | Description | Actions |
|---|
Your index is empty. Generate and add the first filename.
Preserve the original before renaming anything
Copy the source file into a working folder and apply the generated filename to that copy. Keep the original message export, photo, video, receipt or document in its original form and location where practical.
Describe the item without arguing the case
Use a short description such as late-pickup-message-thread or school-trip-receipt. Avoid labels that claim motive, dishonesty, abuse or a legal conclusion that the file itself cannot set up.
Use the same reference everywhere
Once a filename appears in the index, use that exact reference in the timeline, expense row and detailed event note. Consistency lets a reviewer move between a summary and its supporting material.
Treat the index as a map, not proof
The index describes what you have clear. It does not authenticate a file or decide whether it is relevant or admissible. Keep the original source and record any known limitation.
Should I rename the original photo or screenshot?
Prefer renaming a working copy. Keep the original file and its available metadata separately.
What should the description contain?
Use a short neutral description of the source or event, not an allegation or conclusion.
Can I open the downloaded index in a spreadsheet?
Yes. The CSV download can be opened by common spreadsheet applications and can also be imported into other record systems.