Generate filenames and build an index
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Your evidence index
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| Filename | Date | Category | Description | Actions |
|---|
Your index is empty. Generate and add the first filename.
How to read this in Canada
Keep the record in layers: what the plan says, the dated event and its source, then what happened next. A fact stops being useful the moment it is written up as a legal conclusion.
Canadian rules can come from federal, provincial or territorial law. Start with the order or plan that applies to you, and keep its exact terms, such as parenting time or decision-making responsibility.
If you need to correct an error, add a dated note rather than editing the original. Keep routine events near the disputed ones so a family lawyer in your province or territory can judge which facts actually matter.
Province-or-territory checklist for a Canadian review
Name the province or territory and the court. Add the law or order tied to the parenting plan. Keep its own terms for parenting time, major decisions, contact, and support. Use local forms and due dates. If two legal areas may be involved, flag that point for a lawyer.
Preserve the original before renaming anything
Copy the source file into a working folder and apply the generated filename to that copy. Keep the original message export, photo, video, receipt or document in its original form and location where practical.
Describe the item without arguing the case
Use a short description such as late-pickup-message-thread or school-trip-receipt. Avoid labels that claim motive, dishonesty, abuse or a legal conclusion that the file itself cannot set up.
Use the same reference everywhere
Once a filename appears in the index, use that exact reference in the timeline, expense row and detailed event note. Consistency lets a reviewer move between a summary and its supporting material.
Treat the index as a map, not proof
The index describes what you have clear. It does not authenticate a file or decide whether it is relevant or admissible. Keep the original source and record any known limitation.
A Canadian review note
Create consistent filenames for custody screenshots, receipts and files, build an evidence index and download it as CSV. Sharing any of it in Canada takes a few more steps.
Keep a review pack short: the current order or plan, a factual timeline and the source files that matter. Say plainly where something is missing.
Ask a family lawyer in your province or territory before you file or share records. Privacy, court, and evidence rules can differ across Canada. One PDF does not make those rules the same.
Name the province or territory. Note whether federal divorce law or another family law applies. Keep the terms used in the order itself.
Should I rename the original photo or screenshot?
Prefer renaming a working copy. Keep the original file and its available metadata separately.
What should the description contain?
Use a short neutral description of the source or event, not an allegation or conclusion.
Can I open the downloaded index in a spreadsheet?
Yes. The CSV download can be opened by common spreadsheet applications and can also be imported into other record systems.
Does this replace provincial or territorial guidance?
No. Federal, provincial and territorial family-law rules can interact, and court process differs across provinces and territories. Check the current order or plan and current official guidance for the relevant legal area.
Sources
Federal, provincial and territorial family-law rules can interact, and court process differs across provinces and territories. The official source gives orientation only. This page is a records guide, not legal advice.