Generate filenames and build an index
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Your evidence index
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| Filename | Date | Category | Description | Actions |
|---|
Your index is empty. Generate and add the first filename.
How to read this in Australia
A record earns its weight by staying factual. Note what was planned, note what took place, and attach the file or message that supports the note.
Start from the parenting order, plan or written agreement now in force. Most family law here is federal, though Western Australia follows a different court path in some cases. Use the words that appear in your own papers.
Keep everyday days in the private record alongside the difficult ones. When a review is needed, select only the entries that answer the question in front of you. That is what lets an Australian family lawyer find the key facts quickly.
State, territory and pathway checklist
Name the state or territory and the court registry. Say if the plan is an order, parenting plan, or written deal. Use the words from that paper. Flag any Western Australian court path for legal review. Keep court papers, dispute help records, and daily notes in separate groups.
Preserve the original before renaming anything
Copy the source file into a working folder and apply the generated filename to that copy. Keep the original message export, photo, video, receipt or document in its original form and location where practical.
Describe the item without arguing the case
Use a short description such as late-pickup-message-thread or school-trip-receipt. Avoid labels that claim motive, dishonesty, abuse or a legal conclusion that the file itself cannot set up.
Use the same reference everywhere
Once a filename appears in the index, use that exact reference in the timeline, expense row and detailed event note. Consistency lets a reviewer move between a summary and its supporting material.
Treat the index as a map, not proof
The index describes what you have clear. It does not authenticate a file or decide whether it is relevant or admissible. Keep the original source and record any known limitation.
An Australian review note
Create consistent filenames for custody screenshots, receipts and files, build an evidence index and download it as CSV. Sharing any of it in Australia takes a few more steps.
Work from a copy when someone needs to review the record. Include the current order or plan, a short timeline and a small set of named source files.
Check current court orders and rules before you send the pack. An Australian family lawyer can say what belongs in an affidavit, annexure, or private file.
Name the state, territory, and court path. Take extra care in Western Australia. A national guide cannot set the right court step for every case.
Should I rename the original photo or screenshot?
Prefer renaming a working copy. Keep the original file and its available metadata separately.
What should the description contain?
Use a short neutral description of the source or event, not an allegation or conclusion.
Can I open the downloaded index in a spreadsheet?
Yes. The CSV download can be opened by common spreadsheet applications and can also be imported into other record systems.
Is this a court form or affidavit?
No. It is a method for keeping a private factual record. Current court rules and expert advice decide how material is prepared or used in a proceeding.
Sources
Federal family law supplies the broad framework, while Western Australia and some related processes have distinct pathways. The official source gives orientation only. This page is a records guide, not legal advice.